Office Manager NEW

City, Birmingham
SF Partners

SF Partners are working exclusively with a multi award winning robotics company based in Birmingham who are upscaling their operations and looking for an Office Manager / Executive Assistant.
£40,000 – £50,000
Office based

THE ROLE
We are hiring an Office Manager to run the office and day-to-day administration and coordinate projects across departments – the workspace, meetings, filing, documentation, supplier admin and visitors.

WHAT YOU’LL OWN
– Run the office day to day – supplies, equipment, maintenance and contractors.
– Manage calendars, book meetings and travel, prepare agendas and follow up actions.
– Keep SharePoint organised and findable – naming conventions, structure and version control.
– Write and maintain SOPs, templates and checklists so tasks are repeatable.
– Track tasks, deadlines and owners across teams; flag delays and bottlenecks early.
– Run meeting administration – agendas issued, minutes taken, actions captured and chased to closure.
– Handle supplier administration – purchase orders raised, deliveries checked, contracts and renewals tracked, invoices queried.
– Manage reception duties – visitors, couriers and calls; sign-in, NDAs and site inductions.
– Organise team events, board meetings, demos and factory visits end to end.
– Coordinate shipping and logistics administration – couriers, collections and deliveries tracked to arrival.

EDUCATION & EXPERIENCE
– A business administration or project management qualification, or equivalent experience
– 3+ years running an office, coordinating projects or managing business administration
The qualifications and years above are a guide, not a gate – exceptional candidates who can demonstrate the same level of ability will always be considered.

WHAT YOU’LL BRING
– Confident daily use of Microsoft 365 – Word, Excel, Teams and Outlook
– Task and project tracking in ClickUp – tasks, owners and deadlines kept current
– Use of AI tools for drafting, minutes, summaries and checklists, within company rules