School – Personal Assistant Full Time

City, Birmingham
Hays Specialist Recruitment Limited

School Heads P.A. Secondary Site South Birmingham Grade 3 Term Time only

Your new role

• Management of the Head diaries with timely awareness of appointments and production of associated papers
• Efficient servicing of meetings including minute taking and the preparation and circulation of agendas and minutes as required
• Preparation of documents as required by the Leadership team (some of these are substantial and heavily formatted, high stakes documents and use spreadsheets and databases as well as word processing)
• Ensuring that persons attending meetings called by the head are fully briefed and provided with appropriate documentation in advance and that the head is provided with papers for his meetings
• Handling all internal and external contacts for the head (face to face and by telephone) in a professional and courteous manner, and taking appropriate action
• Providing a service which includes assistance with:
• The maintenance of staff records
• The recording of staff absence
• The drawing up of contracts of employment
• The advertising of vacancies and organisation of interviews
• A confidential secretarial service in connection with staffing matters, including the drafting of letters
• Managing the hospitality budget and ensuring appropriate provision of service
• Being responsible for healthy and safety within areas of own responsibility as laid out in the schools Health & Safety Policy.

What you’ll need to succeed

• Schools experience is essential
• Ability to deal appropriately with confidential and sensitive information
• Proven secretarial, administrative and document presentation skills
• Computer literacy
• Excellent organisation skills, with the ability to prioritise workload as appropriate
• Excellent interpersonal skills, with the ability to communicate with staff and all external contacts at all levels
• Ability to work independently, proactively and complete tasks with the minimum of supervision
• Ability to work under pressure, often to tight deadline

What you’ll get in return

You will enjoy a close working relationship with your Hays consultant who’ll be in contact throughout your placement to ensure you are satisfied within your role.

In addition, you will gain access to our Hays Education Hub, allowing you to receive instant notifications of temporary positions. Our new app is available to download and allows you to easily able to manage your availability, receive assignment information and accept or reject new roles.

What you need to do now

If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you but you are looking for a new position, please contact us for a confidential discussion on your career.

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C’s, Privacy Policy and Disclaimers which can be found at hays.co.uk