To provide an organised, pro-active comprehensive and flexible HR administrative support service to the HR team, supporting the Business Partners and People Director to ensure that the company becomes an employer of choice and to operate in line with the Company Vision and Values.
Duties, responsibilities & job activities
To take ownership of and provide full administrative support in all processes relating to the life-cycle of all employees, casuals and contractors working with the People Business Partners. This includes leading on:
To take ownership of the HR Database ensuring that the database is accurate and maintained. To ensure that other Company / internal systems are updated with any employment changes, as required.
Ensure all necessary checks are renewed in line with company policy and systems updated as required.
Assist with the administration associated with benefits for employees; e.g. ensure employees are joined and removed from the private health care scheme as necessary, adding / removing family members, checking invoices, processing changes associated with the yearly renewal of the scheme.
Assist with sickness absence administration and assist with sickness reporting as required.
Ensure security and strict confidentiality of all records and work undertaken with the Department ensuring compliance with GDPR requirements at all times.
Keep the People Team advised of changing priorities and workload and any support needed to complete tasks.
To support and maintain good relationships with other colleagues nationally and internationally.
To act as a superuser and administrator to the internal communications system.
To identify improvements and efficiencies in all of the activities ensuring alignment with the People approach
To participate in and support wider People projects as appropriate including the organisation of events.
raising offer letters and contracts
managing the induction processes including welcome emails etc
maintaining databases and files
processing pre-employment checks
processing overseas checks where necessary
liaising with other departments about equipment requests and systems access
updating KPI spreadsheets as required.
processing variations and leavers details
Knowledge and Experience
Experience of working in a HR / People administrative role
Experience of using databases within a People environment
A pro-active approach to administration demonstrating ownership and initiative to improve processes
Able to work on own initiative
Strong up to date employment law knowledge
Excellent team working skills
Good numeracy & analytical skills
Creative problem solving
Able to deal with set backs and work with ambiguity
Skills and Abilities
Strong attention to detail
Excellent organisational skills
Excellent communications skills
Previous experience of working within a start-up / owner led business and/or a Group structure would be an advantage.